Cancellation Policy

Participant Cancellation and Refund Policy


If you must cancel your program registration, please notify API as quickly as possible to ensure the most favorable treatment under our refund policy.

Refunds are given under the following conditions:

  • if cancellation is received at least 60 days prior to the start of the program, we will refund all funds received from you, less a $50 cancellation fee.
  • if cancellation is received less than 60 days, but at least 30 days prior to the start of the program, we will refund all funds received from you, less the registration deposit ($250 for most events).

There are no refunds given under any circumstances if:

  • you cancel within 30 days of the start of the program.
  • you cancel after the start of the program.
  • you are a no-show.
  • the anticipated weather or other conditions beyond our control do not meet your hopes or expectations.

Program Cancellation


API reserves the right to cancel any program that does not meet minimum participation requirements. If we must cancel a program, this is done no later than two weeks prior to the start of the program, participants are informed as soon as possible, and all money received will be refunded within 30 days of the date of cancellation.

API is not responsible for any additional losses incurred as a result of a program cancellation. This includes deposits paid to lodging providers, who may have their own cancellation policies. For this reason we recommend trip insurance.